Process Intelligence for a Better World
Measure the process before you change it.
ProcesOS maps what actually happens today — cost, duration, roles and systems. Then you compare variants and decide with numbers instead of gut feel.
Start where you are. Go where you want.
The platform for continuous reality checks.
- No credit card
- EU hosting
- GDPR
- Self-hostable
The name
- 01 Spanish for “processes”.
- 02 In engineering, the OS — the machine that solves problems.
01 — The problem
What you know about your processes lives in people’s heads, in chat threads and in a PDF from 2023.
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Nobody knows the real number
A process costs working hours, licences and handovers. Who is supposed to improve it when that number is written down nowhere?
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Automation comes too early
If you do not know which variant pays off, you automate the wrong one — and set it in concrete for years.
-
Decisions disappear
Who decided what, when and why sits in someone’s inbox. At audit time the reconstruction starts from scratch.
02 — How it works
A cycle, not a project
Every pass leaves a better model behind. After six steps you are not finished — you are wiser, and you start again at 01.
- 01
Map
Capture
Capture the process — AI-assisted from a description, from existing documentation, or live in a workshop.
- 02
Quantify
Cost & duration
Cost and duration per task, per path, per lane. The expensive path becomes visible instead of being asserted.
- 03
Validate
Stakeholders
The people who live the process confirm it — with their role, a comment and a timestamp.
- 04
Simulate
Variants
Target against actual, without risk. Two variants side by side, with the difference in euros and days.
- 05
Decide
With numbers
A decision with its rationale, its alternatives and its approval — documented, not recounted.
- 06
Execute
Roll out
Roll out, measure, sharpen. The next pass starts from real numbers.
03 — Evidence
Not only theory
ProcesOS is built in operation, not in a whitepaper. Where things stand today, without overstatement.
- Member
Institutional member of the AI for Developing Countries Forum
Helping shape standards for accountable AI and process infrastructure.
- Pilot
First pilot instance with IRB Digital Infrastructure
Rolled out and in use — real processes, real stakeholders, real governance requirements.
- FAIR
The FAIR framework operationalised, not quoted
Translated together into scoring logic that sits on real process data.
Further references and instances on request — book a discovery call
04 — The Registry
The first entry in our own register is us.
Everything above this point claims that processes make a dependable foundation. Here it becomes checkable — on the entry we had to publish first, under the same publication rules as anybody else's.
No entry has been recorded on this instance. The structure below is the real one; the numbers are absent, and they are named as absent rather than estimated.
Where the entry hangs
Every capability tree starts at the running deployment itself. The entry is not a brochure page beside the product — it is the root node of the tree the product grows.
- Node
- procesos-instance
- Tier
- 0
- Unlocks
- procesos-workspace
- Entry
- not recorded yet
- Verification
- not recorded yet
The figures, and where each one comes from
- Running not recorded yet no figure recorded
- Deployments not recorded yet no figure recorded
- Overall not recorded yet no figure recorded
The same amount stands in the price list further down this page. A figure you can check against another chapter of the same document is a stronger claim than a link into a diagram.
How it is calculated
Task duration × the lane's hourly rate + task costs + system costs from the CMDB.
There is no public drill-down to individual tasks, and there will not be one: purchase prices and hourly rates do not leave the provider's workspace. What is shown is the method. What is shown as numbers is what each provider chooses to publish.
A payback period cannot be derived from public data at all — it needs the costs. What is public instead is how often the process has been rolled out.
Six dimensions, read off the processes
Assessors may add manual evidence. Nothing replaces the process data.
- Socio-economic impact not recorded yet either form
- Environmental sustainability not recorded yet instance only
- Community engagement not recorded yet either form
- Transparency & accountability not recorded yet instance only
- Scalability & replicability not recorded yet instance only
- Financial sustainability not recorded yet either form
Three of the six read data about the systems underneath. You have to own those systems before you can say anything about them, so inside somebody else's instance the inputs are simply absent. That is a statement about reach, not a lower mark — and it is read off the scoring code rather than produced by it.
Sustainable Impact AIFOD Subcommittee 4 — FAIR Sustainable Impact Scoring Aligned with GRI, B Corp, the SDGs, ESG reporting and the EU AI Act.
Three levels of verification
A self-published entry standing on the lowest rung is not a flaw. It is the proof that the rungs are real.
- Community Published by anyone, unverified.
- University Verified by a partner university or a regional branch.
- National Nationally certified and carried into the national blueprint database.
Two operating forms, each with its own path
This is a maturity path, not a price ladder. Whoever can do more themselves pays less — the opposite of the usual model, and the whole point of the product.
Instance
Who operates the infrastructure
- Managed Operations sit with us.
- Co-managed Operations are shared.
- Sovereign Your infrastructure, your keys — and the cheapest of the three.
Open: which read path an instance's operating mode is taken from. The tier names in the source are default values, overwritten at runtime — they are not the product. · #822
Workspace
Who does the work — mapping, governance, upskilling
- Stewarded A consultancy or partner places an engineer alongside you who maps the processes step by step. The way in: somebody else does it for you.
- Co-managed Usually a company with its regular managed service provider. The stated goal a stewarded workspace grows into.
- Sovereign Mapping, governance and upskilling sit in-house. The destination — and the cheapest form.
Open: the same read path. And the word for the first mode already names something different in the catalogue code — trusteeship over entries, not a way of working — which is kept apart from it. · #822
Four phases, four references
Every phase points at a diagram reference on the entry itself. Setup and Run are required before an entry exists at all; Change and Retire may be added, and an entry that has not modelled them shows the slot empty rather than pretending it is covered.
- Setup bound From nothing to running: systems, licences, roles, schedule.
- Run bound Operating the approved target state.
- Change bound From the frozen state to the agreed one, and back to a frozen state.
- Retire bound Winding a capability down because it is no longer needed.
This chain is not a second cycle. The six steps further up are the change process — read them again
Entries fork, and a fork keeps its origin
An entry adapted for another region stays attached to the one it came from. Certification is not the end of the line: other places take an entry over, adapt it, and certify it themselves.
- Origin
- not recorded yet
- Depth in the chain
- not recorded yet
- Adaptations
- not recorded yet
05 — The product
One system, four views
BPMN editor with an AI assistant
Description in, structured process out. Then you sharpen it together.
Cost & path analysis
What the process costs — per path, per role, per run.
Universal Capability Exchange
Capabilities as a map: what exists, what is missing, what is worth doing next.
Workspace cockpit & governance
Maturity, open approvals, validations and decisions in one place.
Capabilities as a graph
Nodes are capabilities. Lines are dependencies. Status says what is holding things up — and one missing capability usually explains several stuck ones.
Grouped by layer, top to bottom. Each layer builds on the one above it.
Foundations
- Identity & directory Active
- IT infrastructure Active
- Retail branches Not relevant
The gap
- Backup & recovery Can activate blocks 3 Depends on: IT infrastructure (Required)Depends on: Identity & directory (Optional) Alternative: Managed backup (provider)
- Managed backup (provider) Locked Alternative: Backup & recovery
Waiting on it
- Incident management Blocked Depends on: Backup & recovery (Required)
- Disaster recovery Blocked Depends on: Backup & recovery (Required)
The question
- Business continuity Blocked Depends on: Incident management (Required)Depends on: Disaster recovery (Required)
Status
- Active
- Can activate
- Blocked
- Locked
- Not relevant
Lines
- Required
- Optional
- Alternative
The path a capability takes
- Gap The graph shows which capability is missing — and how many others are waiting on it.
- Ownership Someone takes it on. That becomes a quest with a name and a date against it.
- Setup A pattern from the library, or an offer from the market, establishes it.
- Run evidence Running it produces evidence. Without evidence the status stays a claim.
- Activation & reuse The capability goes active — and becomes a building block others can depend on.
06 — Who it is for
Three ways into the same system
Same foundation, different view. Pick the entry point that matches your role.
- Business Teams of 2 to 50 Map operational processes, make costs visible, clean up handovers — without a consulting project. Process onboarding for new peopleActual vs. target before automatingGamification for teams
- Solution providers Consultants & implementers Proposals with numbers instead of estimates. Reusable blueprints, visible reputation. Workspace template marketplaceCertification and academy trackPartner programme
- Government The public sector Traceable decisions, participation instead of resistance, sovereignty over your own infrastructure. Capability planning in the UCXChange voting with a recordSelf-hosting and EU operation
Also built for EnterprisesCommunitiesInstitutionsUniversities & innovation hubsStewarded ecosystems
Nobody improves processes alone.07 — The difference
Why not the tools you already have
Process documentation
Draws the flow, but rarely shows cost, system dependencies or validation.
Automation tools
They implement before clarity, consensus and ROI have been established.
Governance frameworks
Conceptually strong, operationally weak — the process reality underneath is missing.
ProcesOS
Connects modelling, quantification, validation, simulation and decision in one continuous system.
- BPMN 2.0 as an open foundation
- AI-assisted mapping instead of an empty canvas
- Cost and duration inside the model
- Path, lane and workspace analytics
- Stakeholder roles and sign-off inside the model
- IT system and CMDB references
- Audit-proof: decisions with evidence
- On-chain credentials (Enterprise)
08 — Governance & sovereignty
We do not replace domain frameworks. We supply the ground beneath them.
Once processes, roles, data flows, systems and decisions are cleanly documented and validated, regulatory requirements become operationally tangible instead of abstract.
- ESG
- FAIR
- NIS2
- GDPR
- EU AI Act
- DORA
- ISO 27001
- SDG
Operated in the EU
Hosted in Germany, with no data passed on to third countries.
Self-hosting available
Runs on your own infrastructure — including your own AI keys.
Evidence that holds
Validations and credentials are verifiable — optionally on-chain.
09 — Pricing
Per workspace, not per head
Change fails when the wrong people are left outside. Inviting stakeholders costs nothing.
Starter
For initial process clarity
- 1 workspace, up to 5 members
- Unlimited stakeholder invites
- Up to 3 validated processes
- BPMN editor and basic analytics
- Governance wizard
- AI assistant (15K tokens/week)
- Academy access and community support
Professional
For consultants and teams actively improving processes
- Unlimited validated processes
- AS-IS/SHOULD-BE versioning
- Workspace cockpit and KPIs
- Advanced governance and reports
- Gamification studio
- Module access
Team & Scale
For multi-workspace structures and API-driven integration
- Up to 5 workspaces included
- +€29/mo per additional workspace
- Team management and groups
- White-label options
- API access
- BYOK for AI
- Priority support
SSO, data sovereignty, dedicated SLAs, or special operating models?
Talk to us about EnterpriseCapability Modules
Add specialized capabilities to your Pro or Team plan. Mix and match as needed.
AI Studio
AI assistant, auto-edit, diagram from documentation. Platform AI (Pro) or bring your own key (Team+).
Compliance & Certification
DORA, NIS2, DSGVO, ISO 27001 — gap analysis, scoring, and certification pipeline.
ESG & Resources
Resource tracking, GHG Scope 1/2/3, carbon footprint, sustainability scoring.
CMDB & IT Governance
IT systems registry, license costs, FAIR assessment, system landscape.
Solutions Marketplace
Publish solutions, Sustainable Impact scoring, blueprint verification pipeline.
Academy Publisher
Create courses, certifications, and on-chain credentials for your workspace.
Save with Bundles
Start with a real process. Not with a presentation.
A free workspace, no credit card. Bring your team in when you are ready — and pay only for what you use.
Look around first, without signing up
The full demo ecosystem from every perspective — business, providers, government. No permanent accounts, nothing to break.